Since its admission in the backward 1980s, Microsoft’s PowerPoint software has become abounding things to abounding people: a charity to active advisers attempting to explain analytical and circuitous banking abstracts to their peers; a reliable co-presenter for sales and IT managers aggravating to assemblage the troops about a new strategy; and, some ability argue, a accessory to ability workers everywhere who anticipate pie archive and complete furnishings can awning up weaknesses in their public-speaking skills.
The latest version, PowerPoint 2007, (part of Microsoft’s Office suite) lets users “quickly actualize high-impact, activating presentations, while amalgam workflow and means to calmly allotment information,” addendum Microsoft’s PowerPoint overview webpage.
PowerPoint slides can authority text, abstracts points, charts, tables, photos, videos and complete effects, which you bung in to any of the abounding accessible templates. Making a presentation apropos a aggregation accident on July 4th? See the fireworks template. Is a video from YouTube capital to your presentation? See the “Insert Movie” functionality.
To advice you get started, we asked Ayca Yuksel, the artefact administrator for Microsoft Office PowerPoint, to allotment bristles architecture tips and bristles abstruse tricks for those who are new to the application. Actuality are her 10 best tips as able-bodied as instructions on how to get at the functionalities in PowerPoint 2007.
1. Administer a arrangement to jump alpha your presentation. You can administer templates to anatomy appearance and folio layout, and accord yourself a jump-start on a new, bare presentation. You can administer three types of templates: those congenital to PowerPoint 2007, created by you and afresh adored to your computer, or downloaded from Microsoft Office Online. (Business PowerPoint templates can be begin here.)
1. Bang the Microsoft Office Button, and afresh bang New.2. In the New Presentation chat box, do one of the following:– Beneath Templates, bang Bare and recent, Installed Templates, or Installed Themes, bang the congenital arrangement that you want, and afresh bang Create.– Beneath Templates, bang New from existing, locate and afresh bang the added presentation book that contains the template, and afresh bang Actualize New.– Beneath Templates, bang My templates, baddest a custom arrangement that you created, and afresh bang OK.– Beneath Microsoft Office Online, bang a arrangement category, baddest a template, and afresh bang Download to download the arrangement from Microsoft Office Online.
2. Add complete furnishings in your slides. Appetite to add acclaim complete furnishings to your slides? Play a few confined of “Deck the Halls”? No problem.
1. In the area that contains the Outline and Slides tabs, bang the Slides tab.2. Bang the accelerate to which you appetite to add a sound.3. On the Insert tab, in the Media Clips group, bang the arrow beneath Sound.4. Do one of the following:– Bang Complete from File, locate the binder that contains the file, and afresh double-click the book that you appetite to add.– Bang Complete from Blow Organizer, annal to acquisition the blow that you appetite in the Blow Art assignment pane, and afresh bang it to add it to the slide.Tip: You can examination a blow afore abacus it to your presentation. In the Blow Art assignment pane, in the Results box that displays the accessible clips, move your abrasion arrow over the clip’s thumbnail. Bang the arrow that appears, and afresh bang Preview/Properties.
3. Insert a blueprint or blueprint into your presentation. Do the afterward back you appetite to actualize a new blueprint or graph-for instance, to appearance aggregation accumulation year-do-date, or a blueprint absolute aggregation anniversary affair planning expenditures-in PowerPoint:
1. In PowerPoint, bang the placeholder that you appetite to accommodate the chart.2. On the Insert tab, in the Illustrations group, bang Chart.3. In the Insert Blueprint chat box, bang a chart, and afresh bang OK. (Office Excel 2007 opens in a breach window and displays sample abstracts on a worksheet.)4. In Excel, to alter the sample data, bang a corpuscle on the worksheet, and afresh blazon the abstracts that you want. (You can additionally alter the sample arbor labels in Column A and the fable access name in Row 1. Note: After you amend the worksheet, the blueprint in PowerPoint updates automatically with the new data.)5. Back you are accomplished inputting the abstracts in Excel, on the Book menu, bang the Close button.
4. Add transitions amid slides. Microsoft Office PowerPoint 2007 includes abounding altered types of accelerate transitions. If you’d like to add the aforementioned alteration to all the slides in your presentation, do the following:
1. On the larboard ancillary of the accelerate window, in the area that contains the Outline and Slides tabs, bang the Slides tab.2. Baddest the accelerate thumbnails of the slides that you appetite to administer accelerate transitions to.3. On the Animations tab, in the Alteration To This Accelerate group, bang a accelerate alteration effect. (To see added alteration effects, in the Quick Styles list, bang the Added button.)4. To set the accelerate alteration acceleration amid the accepted accelerate and the abutting slide, in the Alteration To This Accelerate group, bang the arrow abutting to Alteration Speed, and afresh baddest the acceleration that you want.5. In the Alteration To This Accelerate group, bang Administer to All.
5. Administer an action aftereffect to argument or an object.
To administer a congenital action aftereffect in Office PowerPoint 2007, do the following:1. Baddest the argument or article that you appetite to animate.2. On the Animations tab, in the Animations group, baddest the action aftereffect that you appetite from the Breathing list.
6. Have your presentations alpha in Awning Appearance appearance automatically. If you double-click a PowerPoint presentation’s icon, PowerPoint opens the presentation for editing. Usually, this is absolutely what you want, but if you’re giving a presentation from your computer in avant-garde of your IT employees, you don’t appetite to accomplish them sit through barrage of the application. To artlessly barrage your presentation appropriate into Accelerate Appearance mode:
1. Accessible your presentation, and afresh accept File, Save As from the card bar.2. Accept PowerPoint Appearance (*.pps) from the Save as blazon drop-down account box at the basal of the Save As chat box.3. Bang Save. PowerPoint saves your presentation as a PowerPoint Appearance (PPS) file.Now back you double-click a PowerPoint Appearance file, it launches it anon into Awning Appearance approach after alike a adumbration that you’re active PowerPoint at all.
7. E-mail links in your presentations. Nowadays it seems like aggregate you see-websites, e-mail, Word documents-has an e-mail articulation you can bang to accelerate comments anon to the being who created the document. You can do that in your PowerPoint presentations. You can additionally add hyperlinks to aloof about annihilation on a accelerate in PowerPoint. To do this:
1. Baddest the article you appetite to about-face into a hyperlink.2. Right-click the article and accept Action Settings from the pop-up menu.3. In the Action Settings chat box that appears, bang Hyperlink to: and aces the blazon of hyperlink you appetite from the drop-down account box.4. Accept URL from the drop-down account box and you’ll see the Hyperlink To URL chat box. Blazon your email abode into the argument box application this format: mailto: [email protected]. Substitute your absolute e-mail address, of course. For example, if your e-mail abode is [email protected], you’d blazon this into the Hyperlink to URL chat box:mailto:[email protected] addition angle your presentation in Accelerate Appearance approach and clicks on this e-mail hyperlink, PowerPoint automatically starts the user’s e-mail affairs and fills in your address. All the user has to do is blazon in the e-mail bulletin and bang the Accelerate button.
8. Book handouts of your slides for your admirers and acquiesce them to booty addendum as you present. To do this:
1. Accessible the presentation for which you appetite to book handouts.2. Bang the Microsoft Office Button, bang the arrow abutting to Print, and afresh bang Book Preview.3. In the Folio Setup group, bang the arrow beneath Book What, and afresh baddest the advertisement blueprint advantage that you appetite from the list. The Handouts (3 Slides Per Page) architecture provides curve for the admirers to booty notes.4. To specify the folio orientation, bang the arrow beneath Orientation, and afresh bang Landscape or Portrait.5. Bang Print.
9. Add a countersign to your PowerPoint presentation to ensure you’re the alone one who modifies it. To encrypt your book and set a countersign to accessible it, do the following:
1. Bang the Microsoft Office Button, point to Prepare, and afresh bang Encrypt Document.2. In the Encrypt Certificate chat box, in the Countersign box, blazon a password, and afresh bang OK. You can blazon up to 255 characters. By default, this affection uses AES 128-bit avant-garde encryption. Encryption is a accepted adjustment acclimated to advice accomplish your book added secure.3. In the Confirm Countersign chat box, in the Reenter countersign box, blazon the countersign again, and afresh bang OK.4. To save the password, save the file.
10. Important keyboard shortcuts to apperceive while your presentation runs in abounding awning mode.
– Alpha a presentation from the beginning: F-5– Go to accelerate number: cardinal enter– Stop or restart an automated presentation: S– End a presentation: ESC or HYPEN– Erase on-screen annotations: E– Go to the abutting slide, if the abutting accelerate is hidden: H– Return to the aboriginal slide: 1 ENTER– Display the adjustment menu: SHIFT F10– Perform the “mouse click” behavior of the called hyperlink: ENTER while a hyperlink is selected
Yuksel additionally addendum that Microsoft created video demos for abecedarian PowerPoint users, which can be begin here.
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